Event Overview On July 20-21, 2023, the Shangri-La Hotel in Surabaya hosted the REGSOSEK Rapat Koordinasi IPDS, a high-level coordination meeting organized by BPS RI. This prestigious event brought together key personnel from Eselon 1 and 2 to discuss critical strategies for Indonesia’s socio-economic registration initiatives. Entrusted with the event’s execution, TourEzia delivered a seamless and memorable experience.

Objectives

1. Facilitate an effective and engaging meeting environment for high-level discussions.

2. Provide premium services that reflect the significance of the event.

3. Enhance participant engagement through interactive and entertaining elements.

Key Services Provided by TourEzia

1. Show Management

   • Our team ensured every session ran smoothly, from keynote speeches to panel discussions. Meticulous planning and on-site coordination guaranteed a seamless flow of activities.

2. Entertainment (Dancer and Band Performance)

   • A blend of traditional and contemporary performances captivated the audience, showcasing Indonesia’s rich cultural heritage while adding a vibrant energy to the event.

3. Stage Decoration

   • The stage was adorned with elegant designs that combined modern aesthetics with traditional Indonesian motifs, providing a sophisticated backdrop for the event’s activities.

4. Sound System and LED

   • High-quality sound and LED screen setups ensured that all presentations and performances were delivered with clarity and impact. This technology enhanced both the audio-visual experience and audience engagement.

5. Documentation (Photographer and Videographer)

   • Professional photographers and videographers captured every significant moment, creating a comprehensive record of the event for future use.

6. Photobooth 360

   • The interactive 360-degree photobooth was a hit among attendees, providing a fun and memorable way to commemorate their participation.

7. Capacity Building

   • Special workshops and sessions were designed to empower participants with new knowledge and skills, aligning with the event’s core objectives.

8. Gala Dinner

   • The gala dinner was a highlight of the event, offering exquisite cuisine and a sophisticated ambiance for networking and celebration.

9. Premium Transportation for Eselon 1

   • Exclusive, comfortable transportation arrangements were provided for Eselon 1 attendees, ensuring a smooth and enjoyable journey.

10. Exclusive Dinner with Eselon 1 and 2

    • A private dinner for top-level attendees fostered deeper connections and allowed for informal discussions in a luxurious setting.

Challenges and Solutions

1. High Expectations: Managing an event of this caliber required impeccable attention to detail. TourEzia’s experienced team worked tirelessly to meet and exceed client expectations.

2. Logistical Complexity: Coordinating premium services for multiple activities over two days posed a challenge. Our robust planning and real-time adjustments ensured flawless execution.

3. Engaging a Diverse Audience: Balancing professional discussions with entertainment elements was key to maintaining attendee engagement. A well-curated agenda achieved this balance effectively.

Results The REGSOSEK Rapat Koordinasi IPDS was a resounding success. Participants praised the professionalism, creativity, and seamless organization of the event. The entertainment and premium services, including the gala dinner and exclusive dinners, were particularly well-received.

Client Feedback BPS RI expressed their gratitude for TourEzia’s exceptional service. They highlighted our team’s ability to manage diverse activities while maintaining a high standard of quality and professionalism.

Conclusion TourEzia’s expertise in managing high-profile events was instrumental in the success of the REGSOSEK Rapat Koordinasi IPDS. From premium transportation to engaging entertainment, we delivered a comprehensive solution tailored to the event’s unique requirements. Let us bring the same dedication and excellence to your next event.