Event Overview The Coordination Meeting for PL KUMKM Administration by BPS RI took place from November 14 to 18, 2023, at The Rich Hotel, Yogyakarta. This multi-day event aimed to streamline administrative processes and foster collaboration among stakeholders in the KUMKM sector. Combining professional discussions with cultural and artistic elements, the event was designed to be both productive and memorable.

TourEzia was proud to be the event organizer, delivering a range of high-quality services to ensure the meeting’s success.

Objectives

1. Facilitate in-depth discussions on administrative policies and practices for PL KUMKM.

2. Enhance engagement among attendees through interactive and cultural activities.

3. Provide a seamless event experience with professional management and creative visual elements.

Key Services Provided by TourEzia

1. LED Screen: A large, high-definition LED screen was used for presentations, real-time displays, and video playback, enhancing the visual experience for participants.

2. Photobooth: A themed photobooth was set up, allowing attendees to capture and share moments from the event, creating a unique keepsake for participants.

3. Lighting: Dynamic lighting arrangements highlighted key areas of the venue, including the stage and seating zones, creating an engaging atmosphere.

4. Documentation: Our professional team provided comprehensive documentation, including photography, videography, and live camera feeds, ensuring every significant moment was captured.

5. Entertainment: Cultural and modern performances, including Angklung music and LED contemporary dance, added a vibrant touch to the event, showcasing the rich heritage of Yogyakarta.

6. Show Management: TourEzia’s experienced show managers coordinated the flow of the agenda, ensuring all segments of the event ran smoothly.

7. Visual Assets: Custom-designed visual materials, such as event branding and presentation graphics, reinforced the professional theme of the meeting.

8. Stage Decoration: Aesthetic and functional stage decorations were tailored to align with the event’s theme, blending traditional elements with modern design.

Challenges and Solutions

1. Multi-Day Event Coordination: Organizing a multi-day event with various segments required meticulous planning. TourEzia assigned dedicated teams to handle each day’s agenda, ensuring smooth execution throughout the event.

2. Blending Formal and Cultural Elements: Incorporating cultural performances into a formal meeting posed a challenge. Our creative team designed a program that balanced professional discussions with engaging entertainment, enriching the attendee experience.

3. Comprehensive Documentation: Capturing a week-long event in its entirety required efficient documentation workflows. Our photography and videography team worked in shifts to ensure no moment was missed.

Results The Coordination Meeting for PL KUMKM Administration was a resounding success. Participants praised the seamless organization and engaging program. The combination of formal sessions and cultural performances created a well-rounded experience. Highlights included the LED contemporary dance, which captivated the audience, and the photobooth, which became a popular spot for attendees.

Client Feedback BPS RI commended TourEzia’s professionalism and creativity. They appreciated the attention to detail in managing logistics, entertainment, and visual elements, which contributed to the event’s overall success.

Conclusion TourEzia once again demonstrated its expertise in managing complex events by delivering a flawless experience for BPS RI. This case study highlights our ability to combine professionalism with creativity, making every event memorable. Let TourEzia bring your vision to life with our end-to-end event management solutions.