Event Overview In February 2023, the United Nations Counter-Terrorism Center (UNCCT) held a crucial workshop on Crisis Communication and Strategies for Preventing and Countering Violent Extremism (PCVE) in Indonesia. The workshop spanned from February 2 to February 24, hosted at the Alana Hotel in Yogyakarta. This event brought together key stakeholders, policymakers, and experts to address challenges and strategies in countering violent extremism. TourEzia was selected as the service provider to ensure the workshop ran seamlessly, supporting both logistical and technical needs.
Objectives
Facilitate effective communication among participants through high-quality interpretation services.
Ensure smooth dissemination of workshop materials with accurate translation and timely printing.
Provide reliable internet connectivity to support hybrid and digital elements of the event.
Key Services Provided by TourEzia
Interpreter Systems and Services
Wireless Receiver Interpreter System: Ensured participants could follow discussions and presentations in their preferred languages without interruption.
Transmitter Interpreter System: Delivered clear and consistent communication between speakers and interpreters.
Booth Interpreter: Equipped with soundproof booths for interpreters, enabling them to work effectively in a professional environment.
Interpreter Team: Highly skilled interpreters were on hand to bridge language barriers and ensure seamless communication during sessions.
Document Translation and Printing
Translated key workshop materials into multiple languages with precision.
Printed and bound documents, providing participants with professionally prepared materials for reference and collaboration.
Internet and Equipment
Internet 60 Mbps: Delivered high-speed internet to facilitate online participation and digital resource access.
Internet Equipment: Installed routers and access points to ensure uninterrupted connectivity throughout the event.
Event Support Services
Comprehensive logistical support, including setting up and maintaining all technical systems.
Coordinated printing and distribution of workshop materials on a tight schedule.
Challenges and Solutions
Language Diversity:
Challenge: Addressing the diverse linguistic needs of participants from various regions and backgrounds.
Solution: Deployed a multilingual interpretation team and advanced audio systems to provide real-time translation.
Timely Material Delivery:
Challenge: Ensuring workshop materials were translated, printed, and distributed efficiently.
Solution: Dedicated teams worked in parallel to handle translation and printing, meeting deadlines without compromising quality.
Reliable Connectivity:
Challenge: Guaranteeing stable internet for hybrid participation and digital tools.
Solution: Installed a robust internet setup with backups to handle high-demand usage.
Results The workshop was a resounding success, fostering productive discussions and collaborations among attendees. The interpretation services ensured inclusivity, while the high-quality materials and seamless internet connectivity enhanced the overall experience.
Client Feedback UNCCT praised TourEzia for their professionalism and ability to manage the technical and logistical aspects of such a high-profile event. The quality of interpretation and document handling was particularly highlighted as critical to the event’s success.
Conclusion TourEzia’s support for the UNCCT workshop exemplifies our commitment to excellence in event management. From interpretation to internet setup, we deliver tailored solutions to meet the unique needs of international conferences. Trust TourEzia to elevate your next event with precision and reliability.