Event Overview The United Nations hosted the International Conference on Big Data for Official Statistics from November 7 to November 11, 2022, at the Alana Hotel in Yogyakarta, Indonesia. The conference gathered experts and stakeholders from across the globe to discuss leveraging big data in the realm of official statistics. To support the seamless execution of this high-profile event, TourEzia provided a comprehensive suite of services designed to enhance the experience for attendees and organizers alike.
Objectives
Facilitate smooth arrivals and departures for international and domestic delegates.
Provide efficient and reliable transportation throughout the conference.
Organize memorable cultural experiences to highlight Indonesia’s rich heritage.
Ensure exceptional on-ground coordination and support.
Key Services Provided by TourEzia
Airport Handling Services
We established an information center booth at the airport to assist arriving delegates.
Our team managed airport clearance processes, ensuring quick and hassle-free transitions for VIP attendees.
Liaison Officers (LOs) were assigned to provide personalized assistance, guiding participants to their destinations and addressing inquiries.
Transportation and Excursions
Transportation:
Shuttle services were organized to transport delegates between venues, hotels, and the airport.
Operational vehicles were provided for event staff and VIPs, supported by professional drivers and voorijder (motorcycle escorts) to ensure timely arrivals.
Dedicated transport arrangements were made for the gala dinner and cultural performances.
Excursions:
TourEzia coordinated a spectacular gala dinner paired with a Ramayana Ballet performance, offering attendees an immersive experience of Indonesia’s cultural richness.
Liaison Officers were on hand to facilitate smooth excursions and provide insights about the performances.
Souvenir Management
Custom-made souvenirs were prepared to leave a lasting impression on the delegates, reflecting the essence of Indonesian culture and hospitality.
Challenges and Solutions
Complex Logistics:
Managing transportation and coordination for international delegates across multiple locations required detailed planning. TourEzia’s dedicated team ensured all schedules were met without delays.
High Expectations for Cultural Events:
The Ramayana Ballet performance and gala dinner were tailored to provide a unique and high-quality cultural experience, exceeding attendee expectations.
Diverse Delegate Needs:
Our Liaison Officers were trained to accommodate the varying requirements of participants, ensuring personalized assistance throughout the event.
Results The International Conference on Big Data for Official Statistics was a resounding success. Delegates praised the seamless organization, efficient transport arrangements, and memorable cultural experiences. TourEzia’s meticulous attention to detail contributed significantly to the overall success of the event.
Client Feedback The United Nations team expressed their gratitude for TourEzia’s professionalism and dedication. The efficient airport handling, reliable transportation, and immersive cultural events were particularly commended.
Conclusion TourEzia’s role in this prestigious conference highlights our expertise in managing large-scale international events. From airport handling to cultural excursions, every service was tailored to meet the high standards expected at a global event. Trust TourEzia to deliver world-class event management solutions that leave lasting impressions.