Reunions are more than mere gatherings; they are moments of reconnection, reflection, and celebration. For alumni, especially those who have shared formative years together, reunions become milestones that encapsulate both nostalgia and the collective journey of personal and professional growth. The Silver Reunion of Alumni PWK UB (Planocenk) on September 6, 2025, held at the majestic Ratu Boko, was one such occasion. It marked not only the 25th anniversary of their graduation (2000–2025) but also served as a living testament to the enduring bond of friendship and shared identity that has stood the test of time.
For Tourezia, an established event organizer, this reunion was more than another event to deliver—it was a chance to craft experiences that honored memories, while also creating new ones. Managing a milestone celebration required meticulous planning, cultural sensitivity, and creative flair. Every service, from team building activities and culinary offerings to the gala dinner, documentation, and show management, was designed to reflect the uniqueness of the alumni group and the significance of their 25-year journey.
The choice of Ratu Boko as the venue was emblematic. Overlooking Yogyakarta with its timeless ruins and breathtaking sunset views, the site exudes both history and grandeur. For a group celebrating the passage of a quarter-century since their college days, this setting symbolized endurance, beauty, and the seamless blending of past and present. It provided not only a scenic backdrop but also an atmosphere steeped in meaning—where reflection on history and hope for the future could coexist.
This case study explores how Tourezia worked hand-in-hand with the Planocenk alumni to design, organize, and execute an unforgettable Silver Reunion. By highlighting objectives, preparation, services rendered, challenges faced, and outcomes achieved, it demonstrates how event management goes beyond logistics—it becomes a craft of orchestrating emotions, strengthening communities, and leaving lasting legacies.
The reunion was not just about a number—25 years—it was about the people who formed the cohort known as Planocenk, a group of students from the Department of Urban and Regional Planning (Perencanaan Wilayah dan Kota – PWK) at Universitas Brawijaya (UB). Enrolling in the year 2000, they spent formative years together navigating both academic challenges and the cultural vibrancy of university life in Malang. By 2025, this group had evolved into a network of professionals, community leaders, entrepreneurs, academics, and civil servants spread across Indonesia and even abroad.
For many, the PWK UB years were the foundation of not only their careers but also lifelong friendships. The shared late-night projects, studio critiques, field trips, and student activities created a collective identity that alumni proudly carried with them long after graduation. The nickname Planocenk, affectionately coined during their student days, became a cultural marker that bonded the group beyond their academic pursuits.
Over the years, smaller reunions and informal gatherings kept the spirit alive. However, the Silver Reunion was a once-in-a-lifetime opportunity. A 25-year milestone carries symbolic weight—it signifies resilience, maturity, and continuity. The alumni wanted this reunion to be more than a nostalgic meet-up; it was intended as a grand celebration of their shared history and future prospects.
The client’s vision was clear:
To bring together as many alumni as possible, including those who had not been active in smaller gatherings.
To celebrate in a way that balances fun, elegance, and emotional connection.
To create moments worth documenting and remembering for the next generations.
To showcase the professional and personal journeys of members while reaffirming their collective roots.
This vision required a professional partner capable of translating it into reality. Tourezia was chosen not only for its reputation in delivering seamless events but also for its ability to blend cultural sensitivity with modern event management standards. The alumni trusted that the Tourezia team would handle every aspect—from logistical details to emotional highlights—with precision and care.
By the time planning began, the enthusiasm among the alumni was palpable. WhatsApp groups were buzzing with excitement, with members reminiscing about the old days, sharing family updates, and teasing each other with jokes that only they could understand. For some, it was the first chance in years to reconnect; for others, it was an eagerly anticipated continuation of an enduring friendship.
The Silver Reunion became more than an event—it was a promise of reconnection, celebration, and legacy-building. And for Tourezia, this client background served as the foundation for designing an event strategy that would honor the identity of Planocenk while delivering unforgettable experiences.
Every successful event begins with clear objectives, and the Silver Reunion of PWK UB Alumni (Planocenk 2000–2025) was no exception. From the very first conversations with the alumni committee, it was evident that this was not merely a reunion but a milestone celebration with layers of meaning.
The objectives of the event can be summarized in three dimensions: emotional, social, and symbolic.
The alumni wanted to reconnect at a deeply personal level. After 25 years, many had established families, achieved professional milestones, and lived through countless life transitions. The reunion was a chance to look back, share stories, and relive the energy of their student years. The goal was to create an environment where laughter, nostalgia, and heartfelt moments could thrive.
Beyond personal connections, the reunion aimed to strengthen the alumni network. PWK UB alumni have long been recognized for their contributions to urban planning, infrastructure, and community development across Indonesia. By gathering at one event, the reunion became a platform for sharing knowledge, exploring collaborations, and inspiring younger generations of planners.
The alumni also wanted the event to encourage inclusivity. This meant ensuring that participants felt equally valued regardless of their career trajectory or geographic location. Tourezia was tasked with designing activities that fostered collaboration and togetherness rather than competition or hierarchy.
A Silver Reunion represents resilience and legacy. For Planocenk, it was important that the event did more than celebrate the past—it had to symbolize continuity into the future. The venue at Ratu Boko, with its historical richness, became the perfect stage for this symbolism. Just as the ruins have stood the test of time, so too have the friendships and shared values of the alumni.
Additionally, the alumni wanted to create tangible memories that would last beyond the night of the reunion. Documentation, both photography and videography, was considered crucial to preserve this legacy for the next 25 years.
In short, the event’s objectives were not simply about gathering people together; they were about weaving nostalgia, unity, and legacy into a single unforgettable experience.
Turning a vision of this magnitude into reality required meticulous planning. Tourezia’s approach combined strategic design, creative innovation, and logistical precision. From the first consultation to the final wrap-up, the preparation unfolded in several stages.
The journey began months before September 6, 2025. Tourezia’s project team met with the Planocenk Alumni Committee, a group of dedicated members representing the batch. The consultations focused on:
Defining priorities: Which elements were “non-negotiable” (e.g., gala dinner, documentation) and which were flexible.
Budget alignment: Ensuring that the reunion remained financially feasible while meeting alumni expectations.
Experience design: Brainstorming the kind of atmosphere that would best balance nostalgia with elegance.
What stood out during these consultations was the alumni’s emotional investment. They were deeply passionate about making the event memorable, but they also trusted Tourezia to handle the professional execution. This synergy of trust and passion became the cornerstone of the planning phase.
Selecting Ratu Boko as the venue was both strategic and symbolic. As one of Yogyakarta’s most iconic heritage sites, it offers panoramic views, a serene atmosphere, and a touch of majesty. The sunset at Ratu Boko is often described as one of the best in Indonesia, and for an alumni reunion, it provided a breathtaking backdrop for reflection and celebration.
From a logistical perspective, Ratu Boko offered sufficient space to host both team-building activities and a formal gala dinner. The open-air ambiance allowed for flexible design options, while the historical ruins added character and depth to the event.
Tourezia worked closely with the venue management to align permissions, set up staging, and ensure that the event would respect the cultural heritage of the site while still delivering a modern celebration.
The guiding principle for the event design was to merge nostalgic elements with contemporary elegance.
Nostalgia: Activities and decorations that evoked memories of university days, such as photo displays from the year 2000, campus-themed games, and personalized keepsakes.
Elegance: A gala dinner setup with professional lighting, curated menu, live performances, and smooth show management.
By combining these two dimensions, the event ensured that participants could laugh about the past during the day and celebrate their present achievements in a classy evening setting.
Tourezia assigned dedicated coordinators for each service area—team building, F&B, gala dinner, documentation, and show management. This ensured that every detail received the attention it deserved.
A crucial part of preparation was engaging alumni before the event. Tourezia assisted the committee in developing digital communication materials:
Teaser videos showcasing the venue.
Countdown posts on social media.
Personal invitations with a professional yet warm tone.
This pre-event engagement not only boosted excitement but also encouraged higher attendance. It reminded alumni that this was a once-in-25-years celebration they could not afford to miss.
Organizing an outdoor event at a heritage site like Ratu Boko required proactive risk management. Tourezia prepared contingency plans for weather changes, ensuring tents and backup indoor options were available if rain occurred. Technical risks (e.g., power supply, stage equipment) were also anticipated with backup generators and redundant systems.
Health and safety were prioritized as well, with medical staff on standby and adherence to venue regulations for cultural preservation. These preparations allowed the alumni to enjoy the reunion without worrying about potential disruptions.
